1/11/2024 PTO Meeting & Agenda Minutes
Quail Run PTO Meeting - Agenda & Notes
January 11, 2024 6:00 pm Murf's Grille
PTO Officer Attendees: Kodi Snider-McCall (Co-Chair), Tom Pasniewski (Co-Chair), Erika Kramer (Co-Chair), Sherri Whightsil (Secretary), Amy Shealy (Treasurer)
Parent Attendees: Erin McElroy, Lauren Folkmann, Stacie Schroeder, Maggie Sparke
School Attendees:
Murf’s Wi-Fi :
Network ID: Netgear94
Password: excitedcurtain054
Welcome and thank you for coming!
- Please sign the attendance sheet and grab a nametag
- Feel free to order food and/or drinks!
How these meetings will work:
- Quickly work through the agenda items and any working topics/events.
- General Q&A and visiting at the end of the meeting!
Current / Upcoming Events:
QR spirit wear
PTO student shirt orders for families / staff closed 1/7
Approximately 30 shirts ordered including some for new students
1st place spirit wear site always open for orders
1/5 - 1/31 - Krispy Kreme doughnut sales 5th Grade Recognition Fundraiser
Seven orders so far
Bulk snack sales for 5th grade rec
$998 so far
1/16 - 2/14 - Charity Drive - KVC Kansas and Bert Nash Center Bag Drive
Duffel, gym bags, suitcases, drawstring bags accepted
Last day same as valentine’s parties so parents can bring in donations as they come in for class parties
2/4 - School Decorating for Valentine’s 12-4 pm
2/8 - Dine & Donate at Jason’s Deli 10 am - 8 pm
2/18 - School/Library Decorating for Book Fair 2:30 - 3:30 pm
2/22 - Dine & Donate at Chipotle 4 pm - 8 pm
2/23 - 2/29 Book Fair
Dive Into a Good Book theme
Will have a large selection of under $5 books/supplies offered
Sign up genius coming soon for volunteers
Student Poster Contest 1/26 - 2/13
Grade level coin drive 2/16 - 2/29, popcorn class party prize
2/29 - Pancake Feed
3/23 - Talent Show
Concern with date due to March Madness
New date - Sunday, April 7 from 3 to 5, with rehearsals starting at 10 am
Include penny wars for winners
5th grade recognition concession stand, possible dinner item
Stacie will follow up with West to confirm availability, space arrangements, etc
Quinn will co-host event, with West students who are Quail Alumni
Lil Q will be there
Stacie will put together a sign up genius
Parents / Kids Night Out
Polk checked with BGC and weekend nights are not available for BGC staff
PTO would like to check on availability for week nights
Maggie mentioned maybe aligning with a KU basketball game week night
Concern regarding need for insurance
Amy checked with LGA
Sunday nights beginning in mid Feb
$10 per kid with $5 going back to PTO
Cap at 40 kids for safety, would need advance sign-up
Could consider multiple dates, grade level groups
Amy will check 2/18 and 2/25
Other discussion
Jayhawk Gymnastics paired with Fields & Ivy / Dine & Donate. Possibly during warmer season as Fields & Ivy has great outdoor space.
Carnival Planning - no discussion
Spring Movie Night
Possibly pivot to playground playdate
Glow sticks
S’mores
Concessions, possibly include dinner
Possible date 5/3
5th Grade Rec Comm Update
Krispy kreme
Art Show fundraiser
Snack Sales will continue at all P/T conf and any concession stand event
On track to hit financial goal
Discussion re: having a Murf’s Dine & Donate night
Valentine’s Classroom Party Planning
Key Dates
1/26 - Sign Up Genius Shared - Friday Flyer / Facebook
Include prep night volunteers
2/4 - Decorating Day
2/7 - Supplies Due
2/13 - Party Prep night starting at 6 pm
2/14 - Class Parties held from 9 - 9:30 am
Volunteers arrive at 8:30 am
Parents must be on the volunteer sign up genius to enter the building before 9 am.
Party Plans:
Snack: Snack mix
Dairy free choc chips, popcorn, chex, heart shaped cheerios, raisins, dried fruit
Construction paper cone
Juice: Lauren will purchase
Craft:
Heart hedgehog - K / 2
Love bugs - 3D love bugs 3 / 5
Other craft suggestions
Twirling heart bugs
Heart wreath
Activity/Game:
Old School Games
Musical hearts/chairs K / 2
Heads up 7 up 3 / 5
Hot potato with bean bags as a backup if needed
Other Suggested Games
Conversation heart stacking
Ball relay game
Early Finisher Sheets:
Color by number for younger grades
Q & A / Open Floor for Attendee Feedback
Meeting Adjourn, next PTO meeting to be held on February 8th at Murf’s Grille, 6 pm.
Committees and Chairs expectations:
Each Committee has an assigned PTO co-chair liaison
All Committees must send representation and provide updates at Monthly PTO meetings.
All Committees must have regular communication/updates sent via email using Google Groups, which include PTO officers
All Committees with a budget must track expenses on Google Sheet provided by the PTO Treasurer. An email was sent to each committee with instructions on how to use the forms to report revenue and expenses, if you did not see an email please let us know.
PTO Co-Chairs Committee Oversight:
Erika - Gardening, Book Fair, Decorating, 5th Grade Rec
Tom - Holiday Charity Drive, Track Club, Walk/Bike to School, Staff Appreciation
Kodi - Family Events, Social Media, Read-A-Thon, Dine & Donate
ALL - Carnival, Silent Auction, (Class Parties)
